How To Merge Customers and Import Journal Entries In Quickbooks Database Manager

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A database management system, or DBMS, is used to store, manipulate, and manage data in a database environment, including its format, field names, and record and file structures. Users can create their databases using a database management system (DBMS) to meet their business requirements. Additionally, database design enables the development, design, implementation, and maintenance of an enterprise-wide data management system.

QuickBooks Database Manager enables you to share your company files across your network with other computers. Additionally, it assists you in monitoring your multi-user network access. When you configure a network, QuickBooks Database Server Manager must be running for users to access your company files.


What Is Quickbooks Database Manager?

Quickbooks Database Manager enables users to configure QuickBooks server for multi-user access in a straightforward manner. This tool creates a network data file (.ND) for the host computer’s company file. Additionally, Quickbooks Database Manager is also called Inuit’s database manager tool. This incredible tool enables users to easily create network data files for company files located on the host system or host workstation. If a user wishes to use multiple desktop versions of QuickBooks, he or she must install this useful tool.

The important point to remember here is that without this tool, the user cannot access multi-user mode.

Each installation of the QuickBooks database server manager creates a new user in the desktop version.


What Are The Quickbooks Database Manager’s Features?

QuickBooks Database Manager Key Features:

  • Conduct a scan of the QuickBooks company file, as this is necessary for multi-user access.
  • Examine the local storage device to ensure that any new company files are detected automatically.


Here are some tips when using Quickbooks Database Server Manager step-by-step:

The QuickBooks Database Server Manager creates Network data files and saves them to the host computer’s hard drive.

If you wish to use multiple versions of QuickBooks Desktop, it is necessary to install a separate database server manager for each version.

If you intend to install multiple versions of Database Server Manager, you will instead receive  multiple versions of processes. It cannot, however, provide multiple versions of the software.

When you want to use multiple versions of QuickBooks Desktop, install the Database server Manager in chronological order, from the oldest to the newest.

Be aware that when the server works for each year, the year’s database services are running in the background. Ascertain that the services of the Windows interface that are accessible via Windows and the Control Panel are listed in the QuickBooks DBXX, where the xx indicates the version number.

When the QuickBooks Database Manager is installed, each of the QuickBooks versions adds a single user. (For instance, QBDataServiceUser28 in 2018 versus QBDataServiceUsers27 in 2017).


How To Merge Customers In Quickbooks

The process of merging customer records is similar to that of merging job records. Double-click the final customer record and jot down or copy the customer name exactly as it appears on the screen. Close that window, double-click the customer record to be merged, type or paste the customer name, click “OK,” and then confirm the merge by selecting “Yes.”


Import Entries From A Journal Into Quickbooks

QuickBooks makes it simple for you and your accountant to maintain accurate records. In a copy of your company file, your accountant can create journal entries. They can then send you the journal entries so you can incorporate them into your books. This allows you to continue working while your accountant corrects minor bookkeeping errors.


Import Journal Entries For Quickbooks Desktop

Download and save the journal entry file (QBJ file) that was sent to you by your accountant.

QuickBooks Desktop should now open your company file.

Navigate to the File menu, click Utilities, and then click Import.

Select General Journal Entries from the drop-down menu.

Locate and select the QBJ file that was saved.

You’ll see all of your accountant’s journal entries in the Add General Journal Entries window.

You can deselect entries that you do not wish to include in your books.

Simply notify your accountant.

Note: If you are unable to uncheck them, this indicates that your accountant wishes for you to enter all journal entries into your books.

Select Add GJEs, followed by OK.


How To Import Journal Entries On QuickBooks for Mac users

Download and save the journal entry file (QBJ file) that was sent to you by your accountant.

QuickBooks for Mac will open your company file.

Navigate to File > Import.

Select General Journal Entries from the drop-down menu.

Select Open after locating and selecting the QBJ file you saved.

Select the journal entries to import individually or select Select All, then Import.

Select OK to create a backup copy of your company file.

When finished, review the entries you made and click OK.

The entries are displayed in registers, reports, and the window titled General Journal Entries.


Import Journal Entries From Excel To Quickbooks 

Currently, QuickBooks does not support the import of journal entries from an Excel file.

You must convert the Excel file to a file in the Intuit Interchange Format (.IIF) format.

There are numerous applications available for converting the file.IIF.

You can search for compatible applications that meet the QuickBooks import requirement on the Intuit Marketplace.

If you do not wish to use an application, you must manually enter journal entry transactions by selecting Make General Journal Entries from the Company menu.

You can read more about importing Excel files to Quickbooks here.